Privacy Policy

Last updated: August 28, 2026

KidsFoldr ("we," "us") helps parents turn school papers — flyers, permission slips, team schedules — into calendar events. This policy explains what we collect, why, and how you can control it.

Information we collect

Account information. Your email address and password, or, if you use Sign in with Apple or Google, the identifier those services provide us — we never see your Apple or Google password.

Your device, before you have an account. You can take one scan without signing up. To grant that one scan per device rather than per install, we store an identifier for your device (a random value the app generates and keeps in the system keychain on iOS, or the Android ID) alongside a count of how many free scans it has used. On iOS we also ask Apple's DeviceCheck service to record a single yes/no bit against the device meaning "this device has used its free scan," so reinstalling doesn't hand out another one. Neither the identifier nor the bit is used to advertise, to track you across other apps or websites, or to build a profile. They exist only to make one free scan mean one free scan. If you go on to create an account, the account is what your usage is counted against from then on.

Documents you scan. When you photograph a document, choose a photo or file already on your device, or forward an email (see below), the contents are sent securely to our extraction service, which uses Anthropic's Claude API to read the page and identify events. By default, the photo is kept only on your device. If you turn on cloud storage for source images (available on paid plans), a copy is also stored on our servers for 60 days so you can view the original document from the app, then automatically deleted.

Emails you forward. On plans that include Email Events, you can forward an email to the intake address the app shows you. We receive that message, match the sender against the verified email address on your account, and read the message and its attachments to extract events, exactly as we would a photographed page. We reply to tell you what we found. Mail we receive at that address that we can't match to an account is discarded. We don't read any other mail, and forwarding an email doesn't give us access to your mailbox.

Event details. The event information extracted from your scans (titles, dates, times, locations) is stored in your account so it can appear on your Events screen and be added to your calendar.

Kid profiles. You can add a profile for each kid so events can be tagged with who they belong to. A profile holds a first name, optionally an age (as a birth year or a grade level), and optionally a school and a sport or activity. All of it is optional except the name, all of it is entered by you, and it is used only to work out which of your kids an event belongs to and which calendar it should go to. KidsFoldr is a tool for parents and guardians — we don't knowingly collect information directly from children, and children don't create their own accounts.

Subscription status. If you subscribe to a paid plan, our payment partner RevenueCat and the App Store or Google Play tell us your subscription tier and renewal status. We never see or store your payment card details — Apple and Google handle that directly.

Your ZIP code, if you ask for addresses. Add Addresses fills in an event's location from the venue or school named on the page. Finding the right one needs somewhere to search around, so that feature asks for your home ZIP code and stores it on your profile. It is used for nothing else, and the feature does nothing at all until you turn it on and enter one.

How the app is used. We record a short, fixed list of in-app events against your account — the app being opened, how far through onboarding you got, a scan being started and by which route, a scan failing and why, and whether you granted or denied the camera, photos and calendar permissions the app asks for. Each record holds the event name, a few details about it, your platform and app version, and the time. We use these to find bugs and to see where the app is confusing. There is no third-party analytics or advertising SDK in KidsFoldr, and none of this leaves us.

How we use this information

• To extract events from your scanned documents and show them to you for review.
• To let you add those events to a calendar already set up on your phone (iCloud, Google, or Outlook — whichever you've connected in your device's own Settings app). We only write events you choose to import.
• To warn you when an event you're importing looks like one already on your calendar. Duplicate Protection reads your existing calendar entries around the dates of the events you're importing, on your phone, to make that comparison. Nothing it reads is sent to us or stored; it is compared on the device and forgotten. Turning the feature off in Settings stops the reading entirely.
• To share an event with someone when you ask us to (see below).
• To enforce your plan's monthly scan limit, the once-per-device free scan, and your subscription.
• To fix bugs and understand where the app is confusing.
• To provide customer support when you contact us.

That is the whole of it. We do not sell this information, rent it, share it for anyone else's purposes, use it to advertise or market to you, or profile you with it. It exists so the app can put the right events on the right calendar, and so we can tell when it isn't working.

When you share an event

You can turn an event into a link and send it to another parent. Doing that copies the event to our servers as a web page anyone holding the link can open. You choose, for each share, whether it includes your notes, your kids' first names and the photo the event came from; anything you switch off is never sent to us in the first place. The link's address is long and random rather than guessable, but it is not password-protected, so treat it as visible to whoever you send it to and whoever they forward it to. Shared pages expire automatically (the day after the event, or fourteen days out, whichever comes first) and the page, the calendar file and the photo all go at the same moment. There is currently no way to withdraw a link you've already sent before it expires; deleting your account removes every share you've created.

Who we share it with

We don't sell your data, and we don't share it for anyone else's purposes. We share the minimum necessary with the services that make KidsFoldr work:

• Anthropic. Reads your scanned documents and forwarded emails to extract events. Under Anthropic's commercial API terms, this content is not used to train their models.
• Supabase. Hosts our database, authentication and stored source images.
• Google Cloud. Hosts the extraction service that processes your scans.
• Vercel. Hosts kidsfoldr.app, including shared event pages.
• Resend and Porkbun. Deliver our email and receive the messages you forward to the Email Events address.
• RevenueCat. Manages subscription status.
• Apple / Google. Process sign-in and subscription payments. Apple's DeviceCheck also holds the one bit described above.

We may also disclose information if the law requires it. We'd tell you first unless we're prohibited from doing so.

Your choices

You can edit or delete kid profiles, scans and extracted events from within the app at any time, and you can revoke the camera, photos and calendar permissions in your device's own settings. Cloud storage for source images, Add Addresses, Smart Extract, Automatic Import, Email Events and Duplicate Protection are each a switch in Settings you can turn off at any time.

Deleting everything. Open the app, go to the Settings tab, scroll to the bottom and tap Delete Account. Everything we hold for your account goes immediately, with no retention period. If you can't get into the app, email support@kidsfoldr.app from the address on your account and we'll do it for you. The support page spells out exactly what is and isn't covered.

If you used the app without an account and never signed up, there is nothing to delete but the device record described above, which holds no personal information.

Children's Privacy

KidsFoldr is designed for use by parents and guardians, not by children. We do not knowingly collect personal information directly from children under 13. Children do not create accounts and do not use the app.

The information we hold about a child is a first name, and optionally an age, a school and a sport or activity — all of it entered by their parent or guardian, in their own account, for their own organizing. None of it is collected from the child or provided by the child. It is never sold, never shared for anyone else's purposes, and never used to advertise or market to anyone.

How long we keep things

• Source images stored in the cloud. 60 days, then deleted automatically.
• Shared event pages. Until they expire, at most fourteen days.
• Your events, kid profiles and settings. Until you delete them or your account.
• Accounts created without signing up. If you take your free scan and never create an account, that anonymous record is purged automatically.
• The per-device free-scan record. Kept, because deleting it would hand out another free scan. It holds a device identifier and a count, nothing else.

Security

Your data is encrypted in transit and at rest, and access to your account's data is restricted to you alone through our database's row-level access controls. Shared event pages are the deliberate exception: they are readable by anyone holding the link, which is the point of them.

Changes to this policy

If we make material changes to this policy, we'll update the date at the top of this page and, for significant changes, notify you in the app.

Contact us

Questions about this policy? Email support@kidsfoldr.app.